How to plan a portfolio including agile projects and in an agile manner?

Wednesday March 25th 2020 Maynooth University
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Why Participate?

Nature of iterative and incremental approaches brings uncertainties for long term planning. In order to discover how can perform top-down planning with agile projects, it is important to discover portfolio planning parameters in agile environment to introduce high level plans and estimations.

Planning effort in a multi-project environment could take more than weeks and this effort cannot be underestimated. Additionally, these planning activities affect not only the current year but also next year’s projects, project budgets and human resources. In this workshop, the participants will discuss the important aspects and workflow of the agile portfolio planning process. Well evaluated parameters and practices will provide more long-term accurate and manageable portfolio plans. All agile practices, e.g., Scrum, XP, DSDM, Crystal, Kanban, SAFe etc. are to be covered in this workshop. Putting effort to cover all practices will help to discover a common approach for agile portfolio planning. Moreover, visual representations and workflows will be developed to facilitate the decision making process. The aim of this workshop is to converge the insights and experiences of agile program and portfolio managers, portfolio planning specialists and project managers to identify the key aspects of the agile portfolio planning processes.

In order to meet the companies’ specific strategic goals, it is also important to discover and consider the long-term planning parameters. In this workshop, discussion environment will be created to discover top-down planning approaches for agile portfolios.

Forming a focused research initiative

Who should attend?

This event is aimed for a select agile program and portfolio managers, portfolio planning specialists and project managers, and agile practitioners.


  • Identify the key aspects and flowcharts of an agile portfolio planning process
  • Visualisation of workflows, milestones etc. in an agile portfolio planning process
  • Portfolio planning research and practitioner network


Prof Markus Helfert

Dr Umut Sezen

Esma Mine Yildiz

Michael Hanley

Prof Markus Helfert

Markus Helfert is the Director of the Innovation Value Institute research centre and Professor of Digital Service Innovation at Maynooth University. His research interests include PayTech,Information Management, Innovation, Cloud Computing, Service Science, Enterprise Architecture and Smart Cities and Smart Buildings. He collaborates with a range of Enterprises in relation to Innovation and IT Management. He is the Project coordinator of the H2020 Projects: PERFORM on Digital Retail and is the Chair of Steering Committee Elite-S H2020 Marie Curie Project on ‘Future Leaders in ICT Standardisation for Europe’.

Markus has authored more than 200+ academic articles, journal and book contributions and has presented his work at international conferences. He is a member of the international programme committees and reviewer and associate editor of IS journals.

Dr Umut Sezen

Dr. Umut Sezen obtained his BEng and PhD degrees in Electronic Engineering at the University of Warwick, UK in 1998 and 2003, respectively. He is an Associate Professor in the Department of Electrical and Electronics Engineering at Hacettepe University, Turkey and currently working as a Senior Research Fellow in Lero, the Science Foundation Ireland Research Centre for Software, Dublin City University (DCU). Up to this date, he has supervised 19 MSc theses to completion, topics of which were changing optimisation, simulation, automation, digital signal processing and power electronics etc.

He has participated in 10 research projects, two of which as a project manager. In these projects, he actively worked on topics like portfolio planning optimisation, stochastic modelling, monitoring and prediction of model parameters, signal processing etc. He is one of the three founding team members who created the Tgi3D Photoscan ( software which constructs 3D models from the given photographs and obtained a US patent on 3D modelling. Also, he produced 54 international publications, 13 and 41 of which were journal and conference publications respectively.

Esma Mine Yildiz

Esma Mine Yildiz completed a BSc degree in Physics Engineering at the Istanbul Technical University (Turkey) in 2014 and her MSc degree in Applied Informatics at the same university. She worked in an enterprise resource planning (ERP) provider company as a planning specialist and project manager. After that she started to work as a researcher and assistant project manager at National Electronics and Cryptology Research centre to support various research projects focused on national security devices. From the beginning of 2019 she started to work as a Research Assistant in Lero, the Science Foundation Ireland Research Centre for Software, Dublin City University (DCU). Her research area is portfolio level planning and its practices.

Michael Hanley

Head of Education for the Innovation Value Institute (IVI), Maynooth University’s digital transformation research centre.

Michael directs the design, development, and deployment of IVI’s Education, Professional Training, and Certification Programmes. An expert in workplace learning, he’s studying for a Doctorate in Education Leadership.

Your Hosts

The Innovation Value Institute (IVI) is a multidisciplinary research and education institute co-founded in 2006 by Maynooth University and Intel Corporation with the support of the Irish Government.

IVI’s mission is to research, develop and disseminate empirically proven and industry validated IT best practice through a unique open innovation and collaboration between leading academic and industry practitioners.

Maynooth University Department of Computer Science provides a wide range of undergraduate and postgraduate degree courses in Computer Science, Software Engineering, Multimedia and Mobile Systems along with an extensive research programme leading to M.Sc. and Ph.D. degrees in many exciting areas.

Computers have become a part of everybody’s daily life, and in the Department of Computer Science we teach how computer systems work, with a particular focus on software, and we research into how computer systems will develop into the future. Our courses cover a wide spectrum of topics from software to computer hardware, from internal details of operating systems to computer applications, and from software engineering practice to computational theory. Our approach is to instill a thorough understanding of fundamental principles, while developing analytical abilities and practical skills.

View Agenda
09:30 – 10:00 Registration & Tea/Coffee
10:00 – 10:30 Agenda and Introductions
10:30 – 11:20 Focused Learning – Setting the scene
Briefing on the changing role of Enterprise Architecture for 2025
(Markus Helfert, IVI and Hao Wu, Computer Science)
11:20 – 12:10 Discovery Activity – Mapping the Contextual Landscape:
Explore benefits of Enterprise Architecture in Organsiations
Identify challenges
Prioritising the challenges for Enterprise Architecture Practices towards 2025
12:10 – 13:00 Discovery Activity – Exploring Opportunities (Michael Healy, IVI)
Using Root Cause Analysis identify:
1. Organisational challenges
2. Dominant challenges and potential solutions
3. Exploring opportunities
13:00 – 13:45 Lunch Break
13:45 – 14:30 Discovery Activity – Future of Enterprise Architecture and Software Architecture
Categorise various stakeholders
Characterise how various stakeholders define success
Identify and prioritise required features
14:30 – 15:15 Design Activity – Innovation to achieve 2025 objectives
Skills and Transofrmaiton Path for EA 2025
How to build better Digital Transformation roadmaps?
What are novel patterns for Software Architectures and Interoperability?
15:15 – 15:30 Tea/Coffee Break
15:30 – 16:00 Activity – Journey to Enterprise Architecture Practices for 2025
Action Plan for innovation creation
Identify metrics to validate progress
16:00 – 16:15 Follow Up – IVI Research Engagement & Support Opportunities
Reflect on today’s learnings / Key takeaways
Next Steps
16:15 – 16:20 Wrap and Close

The location:

Wednesday March 25th 2020
Maynooth University
Innovation Value Institute, 2nd Floor,
Eolas Building,
North Campus,
Maynooth University

Register here for the event